Executive Assistant

Vanguard Healthcare Solutions is a fast-growing company. We are a UK-based, privately owned, international provider of infrastructure and clinical services supporting healthcare clients worldwide. Vanguard Healthcare Solutions was established in 1999.

Our purpose-designed and built mobile and modular facilities provide our clients with new or replacement healthcare spaces including operating theatres, endoscopy suites and sterilisation and diagnostic departments. As part of our solution to our clients we also support them with clinical teams and equipment for our facilities.

We are looking for an Executive Assistant to join our Executive Team, based in Gloucester.

Responsibilities

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Manage executives’ calendars and set up meetings
• Manage senior executives’ travel logistics and activities, including accommodation and transportation
• Collation, preparation and distribution of Board papers
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence
• Organise and maintain the office filing system
• Support and direction of office management
• Line management and support / development of Corporate Support Administration Team

Benefits

• 25 days annual leave per year (April – March) + UK bank holidays
• Life Assurance
• Company Pension
• Healthcare cash plan
• Professional memberships reimbursed

Requirements

• Demonstrable experience as an Executive Assistant, Personal Assistant, or similar role supporting and reporting directly to C-Suite management
• Excellent minute-taking skills
• High level of organisational and time management skills
• Tech savvy with the ability to utilise apps and digital applications
• Data savvy with the ability to interpret and manipulate data quickly
• Flexible team player, willing to adapt to changes and unafraid of challenges
• High level of integrity, discretion, and confidentiality

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our team.

The Vanguard Group – Vanguard Healthcare Solutions and Q-bital Healthcare Solutions. www.vanguardhealthcare.co.uk | www.q-bital.com