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Pre-contract Administrator

We are now seeking an experienced Pre-contract Administrator to join our team.

Vanguard Healthcare Solutions is a fast-growing company. We are a UK-based, privately owned, international provider of infrastructure and clinical services supporting healthcare clients worldwide. Vanguard Healthcare Solutions was established in 1999.

Our purpose-designed and built mobile and modular facilities provide our clients with new or replacement healthcare spaces including operating theatres, endoscopy suites and sterilisation and diagnostic departments. As part of our solution to our clients we also support them with clinical teams and equipment for our facilities.

We are looking for a Pre-Contract Administrator in a hybrid role to join our Commercial Team, based in Gloucester / Manningtree.


  • Administrate the DTP process by recording documents / outcomes and distributing immediate actions
  • Shared role in the monitoring of incoming enquiries from the sales team, portals, phone calls, internet. Allocate, download and distribute information to appropriate team members
  • Record all supporting bid documentation, including budgets, capability studies, PQQs, EoIs, tenders, and prepare, collate and submit these once approved in order to meet client’s requirements and deliverables
  • Ensure all bids have creative layouts which attract attention and are clear and concise to navigate
  • Create and maintain a searchable database of information required for bid submissions
  • Manage and keep tender documentation up to date including amendments and distribution of information as necessary
  • Respond to any tender enquiries by clarifying desired information; researching, locating, and providing information
  • Attend launch meetings and take minutes / notes when necessary


  • 25 days annual leave per year (April – March) + UK bank holidays
  • Life Assurance
  • Company Pension
  • Healthcare cash plan
  • Professional memberships reimbursed


  • Previous administration experience
  • Previous experience in the construction industry
  • Experience in use of a publishing package
  • Experience in management of public sector bids
  • Must be organised and methodical with an eye for detail
  • Self-motivated with high levels of perseverance and ability to work on own initiative
  • Good ability to plan, anticipate & react positively
  • IT literate with excellent MS skills including Word, Excel and PowerPoint

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our team.

The Vanguard Group – Vanguard Healthcare Solutions and Q-bital Healthcare Solutions. |

Apply for this position

Pre-contract Administrator

Full Time

Vanguard Healthcare Solutions
Unit 1144 Regent Court, The Square, Gloucester Business Park, Gloucester, GL3 4AD


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